Want to maximize your agency performance? Here’s how

With all the emphasis placed on marketing ROI, it occurs to me that marketers might benefit from a cheat sheet on how to maximize return on their agency investment(s).  After all, like any other investment, it needs to be managed to be truly effective.

And whether you have one or many agencies, the basic principles still apply – perhaps even more so when it comes to collaboration and how you want over-and-above ideas brought forward in a meaningful forum.

So if you’re looking to maximize the investment you’re making in your agency relationships or just even improve the relationships you’ve already built – try these for an agency investment strategy:

Define metrics for success

The most fundamental of all steps is to start at the beginning and define (and share) your metrics for success with your agency.  Only with your agency focused on your ‘north star’ of success, can you be sure everyone’s pulling in the same direction. If you don’t have success metrics set – prepare to be disappointed.

Get the chemistry right

Marketers go to a lot of trouble with their agency searches to get the skills and costs right but often leave real chemistry out of the equation.  In the same way you take time and effort to ensure a new employee is going to fit in with other members for your team, make sure your agency team is right for you – and the resources who will interface with them everyday.

Define your annual scope of work

Defining a scope of work will help you and your agency(s) create a framework for resourcing and costs.  For more details on how a scope of work fits into the overall compensation approach and resource rates, click here. Broadly speaking, defining your scope up-front enables you and your agency to come up with an agreed cost for what that scope will cost – and save disagreements later.

Do regular evaluations

If you don’t do regular (360) evaluations you’re asking for trouble because you don’t have visibility into issues that may be impeding your agency’s ability to deliver on your objectives.  The key here is full 360 evaluation, leaving room for the agency to provide feedback as much as you want to provide feedback on them. 

Know what things cost

While that may sound a little odd, the root of many client / agency issues often stems from the disconnect between what the agency says things cost and what marketers believe they should pay for services. If you’ve not benchmarked costs in the last couple of years, now’s a great time to start.  Benchmark costs to take the emotion out of a factual conversation or negotiation

Be clear

Sounds obvious, perhaps.  But being clear (and honest) with your agency will save time, effort, angst and numerous changes if you’re able to be clear in how you communicate with each other.  Working with your agency to define the best collaboration and campaign management tools to expedite and improve communication, and being honest and direct about feedback will help keep things focused.

Give negative feedback quickly

If something’s not right – say so.  Allowing the issue to fester and not dealing with it isn’t fair to anyone.  Address the issue head-on and quickly – and resolve it – or at least come up with a plan to resolve it.

Define ground rules for collaboration

With marketing budgets becoming increasingly fragmented and marketers using multiple agencies, you need to define how you want your agencies to collaborate with each other and what (if any) boundaries you need them to observe.

Define the process for sharing great ideas

If you want to take your agency relationships from ‘good’ to ‘great’, ensure you’ve got a defined process for agencies to present and share over-and-above ideas – even if they’re not within their respective mandates. A great idea shouldn’t be snuffed out just because it’s not within a particular mandate or because there’s no forum to share it.

Bonus on facts – not feelings

If part of your agency remuneration agreement relies on a performance , make sure your agency’s ability to earn their upside is based on a clearly defined, easy to measure set of metrics.  Ideally, performance payouts shouldn’t be ‘all or nothing’ but rather percentages based on performance on a number of different, measurable metrics. 

However you decide to calculate your maximize performance with your agencies, remember the more you invest in setting up your agency relationship for success, the better return on your efforts and investment.

How are your agencies set up for success?

STEPHAN ARGENT

Stephan Argent is Founder and Principal at Listenmore Inc  offering confidential advisory to marketers looking for truly independent insight and advice they can’t find anywhere else. Read more like this on our blog Marketing Unscrewed / follow me @StephanArgent

Photo: Thomas Hawk
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